Terms, conditions and data protection
Toimintakykyarvio.fi service is administered by Valteri. The service has been developed as a part of the Tervareitti project funded by the European Social Fund. The purpose of conducting a functional capacity assessment is to support learning and studying. The assessment provides more information about the pupil’s functional capacity. The multiprofessionally compiled description of functional capacity makes the strengths and challenges of the pupil’s functional capacity visible, which affects studying and planning the pupil’s own study path in guidance counselling. Taking account of the individual starting points and functional capacity in different competence areas improves the knowledge of the actors at school about the pupil and supports the pupil’s own self-knowledge. A shared view of the functional capacity is created through multiprofessional cooperation; it can also be used in the legally required pedagogical documents and in planning support. The description of the functional capacity created with the service can be used to support guidance counselling on all tiers of the three-tiered support system.
Consent
Conducting a functional capacity assessment is voluntary. The consent of the pupil and their guardian for conducting a functional capacity assessment is required. In addition to the pupil and their guardian, actors familiar with the pupil’s functional capacity, such as the guidance counsellor, teacher, and possibly other professionals mentioned in the consent form, participate in the functional capacity assessment.
Gathering information
The functional capacity assessment is implemented by one of the teaching staff at the school, such as a guidance counsellor, a special needs teacher, or a teacher. Logging in to the functional capacity assessment requires a user ID. After the consent has been given, the person implementing the functional capacity assessment registers in the www.toimintakykyarvio.fi service. Upon registering, the user accepts the terms, conditions and data protection described in this document.
The service administrator can add and remove users from the service and see the email addresses of the registered users. After selecting the professionals participating in the assessment of the pupil's functional capacity in addition to the pupil and their guardian, the user sends a link from the server to the assessors’ e -mail so that they can conduct the assessment. The functional capacity assessment is filled in at the web address sent via e -mail. The web address goes directly to the functional capacity assessment of the pupil in question. No personal data is sent via the service. There must be no identifying information recorded about the pupil in the assessment, either. A person responding to the assessment cannot access the assessments of the other participants.
The description of functional capacity consists of the assessments of the pupil, the guardian, and the professionals participating in the functional capacity assessment. The complete functional capacity description is only visible for the user ID of the party implementing the functional capacity assessment, and other users cannot access it. The party implementing the functional capacity assessment receives a notification in his or her own e -mail after others have assessed the pupil's functional capacity. By logging in into the server, the implementer of the assessment receives a compilation of the functional capacity descriptions of the participants. The implementer can print out and save the functional capacity assessment compiled by the service in the register of their own school. The pupil and their guardians have the right of access to the description of the pupil's functional capacity. The implementer can delete the description of the functional capacity from their own account.
In order to ensure information security, the system maintenance has been separated into different nodes and the data from the questionnaire is stored on a separate MySQL server that can only be accessed via the system’s intranet. The pupil information is anonymous, and only the implementer sending the questionnaire knows to whom the assessment in question refers. The e -mail addresses are not stored in the database, which means that no conclusions about whom the assessment concerns can be drawn based on e -mail addresses.
Non-disclosure and disclosure of evaluation information
The documents that can be printed out and downloaded from the service are non-disclosable, and the information contained therein may only be accessed by the teachers teaching the student concerned and other persons who need the information for their work. They may access the information to the extent that they need it for their work.
Section 23 of the Act on Compulsory Education states the following about the transfer of information: “An education provider responsible for the guidance and supervision of a student in compulsory education within the meaning of sections 11 and 12 and a municipality within the meaning of section 14 of this Act shall have the right, notwithstanding non-disclosure provisions, to obtain from another education provider or municipality the information necessary for the performance of their duties under this Act concerning the application procedure for, obtaining and acceptance of a place of study by the student, the commencement and discontinuation of the student’s studies and the suspension of the student’s compulsory education.
Notwithstanding non-disclosure provisions, an education provider shall have the right to obtain from another education provider or from the municipality responsible for guidance and supervision the information on a student's compulsory education, previous studies and any suspension of such studies that is necessary for the performance of its duties related to the free education referred to in this Act.
When a student in compulsory education transfers to education provided by another education provider, the previous education provider must, notwithstanding non-disclosure provisions, immediately provide the new education provider with the information necessary for organising the student’s education. When a notification concerning a student in compulsory education referred to in section 11, subsection 4 or section 13, subsection 1 is made to the municipality of residence, the education provider must, notwithstanding non-disclosure provisions, provide the municipality of residence with the information necessary for the implementation of the responsibility for guidance and supervision provided for in section 14 and for the assignment of a place of study. This information must also be provided at the request of the new education provider or municipality of residence. (8.7.2022/715)
In addition to the provisions of subsection 3, a principal and a teacher involved in the instruction of a student in compulsory education shall, in the education referred to in section 4, have the right, notwithstanding non-disclosure provisions, to obtain from those involved in student welfare work the information necessary for organising the student’s education. The party responsible for the guidance and supervision of a student in compulsory education in the municipality of residence of the student shall have the right, notwithstanding non-disclosure provisions, to obtain from those involved in student welfare work the information necessary for the implementation of the responsibility for guidance and supervision provided for in section 14 and for the assignment of a place of study. (8.7.2022/715)
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